HOA Staff
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HOA Staff

Your HOA’s AI workforce.

Every other platform automates the management company. HOA Staff works for your board — six AI staff members who answer residents, chase overdue dues, prep your meetings, and stay inside Georgia law, while every decision stays exactly where it belongs: with you.

Join the 60-day pilotTry the live demo

Others automate the management company. We make your board not need one.

Record-keeping software
A database and a payment portal. Your board still does all the work.
A management company
The work gets done — and so does the deciding. Their staff, their priorities, their fees, rising every year.
HOA Staff
The work gets done by AI staff your board directs. Every notice, every letter, every decision — approved by you. You are the management. We’re the staff.

Meet the staff

Six specialists, each scoped to one job — every consequential action drafts first and waits for your board.

Front Desk
Answers residents' questions — balance, rules, schedules — with citations, day or night.
Treasurer's Assistant
Aging, invoices, spend vs budget, month-end prep.
Board Secretary
Agendas, minutes, statutory meeting notices.
ACC Reviewer
Checks architectural requests against your CC&Rs, drafts the committee recommendation.
Delinquency Manager
Late-fee notices within Georgia caps, lien-eligibility checks — every letter board-approved.
Budget Drafter
Next year's budget drafted in minutes from your actuals, with variance commentary.

You stay the boss

The staff drafts. Your board decides. That’s the whole model.

  1. 1. Staff drafts, never sends

    Every consequential action — a late-fee letter, a budget line, a resident reply that cites a rule — starts as a draft, not an outcome.

  2. 2. Your board approves in one inbox

    Drafts land in a single approvals queue. Read it, edit it, approve it, or send it back — nothing goes out on its own.

  3. 3. Full audit trail

    Every draft, edit, and approval is logged with who and when — so your board can always show its work.

That’s not just good governance — it’s the point. HOA Staff is software your board uses, never a manager acting in your name.

See it, don’t just read about it

Step inside Peachtree Commons — a live demo community, no signup required.

Try the live demo

Built for Georgia, not adapted to it.

The Georgia POA Act rules engine — late-fee caps, lien windows, notice periods, quorum — is validated against primary statute text, not a general-purpose assistant guessing at HOA law.

Late-fee capsLien-eligibility windowsNotice periodsQuorum requirements

100% on a 25-question battery spanning real Georgia CC&Rs, statutory questions, and refusal-required traps — reproducible, not cherry-picked.

Pilot pricing — let’s talk.

  • 60-day free pilot
  • No setup fees
  • No vendor kickbacks — we never take a percentage of your vendors' payments or your dues
  • Cancel anytime

Pricing is simple and per-door — contact us and we’ll quote your community in one email.

Join the 60-day pilot

Your community’s brand, not ours

Residents see their HOA’s name and colors, not ours. HOA Staff powers the back office; your board runs the community.

Frequently asked questions

Join the 60-day pilot

Tell us about your community. We’ll reply within 2 business days.